In the area of Corporate Support Services, Meta Octav can offer a suite of strategic and operational services that not only ensure compliance and efficiency but also reflect our core philosophy: understanding a client's past to help them build a better future. These services go beyond basic admin—they are proactive, personalized, and designed to support sustainable, purpose-aligned growth.

1. Corporate Governance & Advisory

Governance Framework Design
We tailor corporate governance structures that align with our client’s values, legacy considerations, and succession goals.

Board Support Services

• Organizing board meetings and AGMs

• Drafting resolutions and board minutes

• Board training or advisory (especially for family members or new directors)

Compliance Health Checks
Regular reviews to ensure compliance with evolving laws, and to realign governance with strategic shifts.

2. Company Secretarial Services

Registered Office & Agent Services

Company Secretary Provision

Maintenance of Statutory Registers

• Shareholder registers

• Director/officer registers

• Beneficial ownership records

Filing & Documentation
Annual returns, government filings, corporate updates (e.g., change of address, directorship changes)

3. Ongoing Compliance & Regulatory Maintenance

Monitoring Filing Deadlines
We ensure automated reminders and support for annual filings, renewals, and tax obligations.

Jurisdictional Compliance Monitoring
For our clients with cross-border entities, we constantly updated them with multi-jurisdictional requirements.

AML/KYC Due Diligence Maintenance
Keep up-to-date UBO (ultimate beneficial owner) records and ensure compliance with AML regulations.

4. Substance & Operational Presence

Local Director Services (if substance is needed in a jurisdiction)

Nominee Shareholder/Director Services (where legally appropriate)

Physical Office Space or Co-Working Address
Assist with substance requirements for economic presence.

5. Document Management & Corporate Recordkeeping

Digital Corporate File Vault
Secure, client-accessible cloud-based document repository for corporate documents.

Contract & Document Drafting
Support with employment contracts, service agreements, and intra-group contracts.

6. Financial Admin & Support (Non-accounting)

Banking Liaison
Help with maintaining banking relationships and ongoing KYC requirements.

Invoice & Payment Oversight
Limited financial admin to help with invoice processing or vendor coordination (for holding or dormant companies).

Dividend & Capital Structure Management
Assistance with share issuances, buybacks, or capital restructuring.

7. Changes, Restructuring & Growth Support

Shareholder/Ownership Changes
Drafting and filing documents to reflect changes in equity holders.

Director Resignations/Appointments
Coordinating changes with registries and internal records.

Corporate Reorganization Services
Support legal execution of restructuring or group reorganization plans.

8. Succession & Legacy Integration

Corporate Structure Reviews in light of personal estate planning or family succession goals.

Alignment with Trust/Foundation Documents
Ensure that company governance reflects and integrates trust or foundation objectives (e.g., philanthropic goals or inheritance policies).

9. Ad-Hoc & Strategic Support

Crisis & Turnaround Support
Assistance during legal disputes, director disputes, or regulatory investigations.

Pre-Exit Preparation
For our clients planning to sell or raise capital, we offer support due diligence preparation, clean-up of records, and data room setup.

At Meta Octav, we aim to support your corporate needs by ensuring your future requirements and obligations are taken care of ahead of time.